Responsibilities

• The Administrative Officer works under the direct supervision of the Executive Director based in Abuja and liaises with all program and operations teams across Nigeria.

S/he has the following specific responsibilities.
Coordination:

• Coordinate with all WWO staff, including office staff and program staff, in administrative and logistic support tasks.
• Support national and international staff members and visitors.

Administration:

• Welcome guests and answer the phone and provide guidance for external and internal communication.
• Assist the Operation Manager in filing and archiving system of hard copies and electronic copies;
• Develop and monitor a correspondence system with reference structure
• – Monitor a backup system with support from the part-time/external IT technician;
• Prepare documents to be sent from the CO office;
• Translate documents (English-local languages and vice versa) when needs arise;
• Interpret (English-local languages and vice versa) in internal and external meetings when needs arise;
• Supervise the IT management in the CO office (internet, back up, anti-virus, equipment maintenance);
• Assist the Operations Manager in follow-up checklists of office rent, registrations with relevant regulatory bodies/authorities, visa, passports, work permit;
• Support the Operation Manager in organization of special events e.g. seminars, workshops, retreat.
• Organize and supervise the maintenance of work stations and office space (library, meeting hall, public area, storeroom…).
• Take meeting minutes

Logistics:

• Assist in procurement process in the Country Office and project sites; e.g. booking tickets, hotels, purchasing, office monthly bills, vendor identification and periodic market surveys
• Supervise and monitor inventory of Country office and project equipment;
• Supervise and monitor all contracts (travel insurances, office and house insurance, office and house lease contracts);
• Supervise all drivers (CO and state offices)
• Supervise the maintenance of furniture, equipment, vehicles

About you
Experience and Technical Competencies:

• A University Degree / HND in Business Administration, Office Technology and Management, Public Health or related field;
• At least 2 years of experience in office management, preferably in the NGO sector.
• Computer literacy and effective abilities in Word, Excel, PowerPoint;
• Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure;
• Ability to translate and interpret from English into local languages and vice versa;
• Honest, meticulous, transparent, responsible;
•  Well organized;
• Having an ethical and critical way of thinking; jamb Portal
• Good inter-personal skills.
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Full professional proficiency in English is required.

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Salary
In accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Application Closing Date
12th May, 2022 (11:59PM).

Method of Application
Interested and qualified candidates should send their motivation letters a copy of their Curriculum Vitae and Academic qualifications to: contact@sgepi.org using the Job Title as the subject of the email.

About You
Experience and Technical Competencies:

• Master’s Degree and 2 years of experience working on HR related activities, or a Bachelor’s Degree and 4 years of experience, or the equivalent combination of education and experience preferably in the NGO sector
• Working knowledge of and experience in Nigeria local labor and employment laws as well as legal resources.
• Familiarity with international development systems and policies (Donor experience strongly preferred).
• High degree of professionalism, discretion, and cultural sensitivity.
• Proven ability to work under pressure, and with multiple concurrent demands.
• Excellent communication and interpersonal skills.
• Ability to travel and work throughout Nigeria in difficult terrain/conditions at times.
• Honest, meticulous, transparent, responsible;
• Well organized;
• Having an ethical and critical way of thinking;
• Good inter-personal skills.
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Full professional proficiency in English is required.

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Salary
In accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Application Closing Date
12th May, 2022 (11:59PM).

Method of Application
Interested and qualified candidates should send their motivation letters a copy of their Curriculum Vitae and Academic qualifications to: contact@sgepi.org using the Job Title as the subject of the email.

About You
Experience and Technical Competencies:

• Degree in Accounting, Finance, Business Administration or similar field;
• At least three years of professional experience in finance and accounting;
• Experience in a civil society association, and/or in an international NGO an asset
• Advanced knowledge of Microsoft Office (particularly Word, Excel), Knowledge of Accounting software an asset; Jamb Result
• Demonstrated skills in budget preparation and  follow-up;
• Demonstrated experience in preparing financial reports to institutional donors (exposure to US funding recommended);
• Knowledge of analytical accounting desirable;
• Experience in remote financial management and remote mentoring desirable;
• Strong organizational, planning and time-management skills;
• Familiarity with international development systems and policies (Donor experience strongly preferred).
• High degree of professionalism, discretion, and cultural sensitivity.
• Proven ability to work under pressure, and with multiple concurrent demands.
• Honest, meticulous, transparent, responsible;
• Well organized;
• Having an ethical and critical way of thinking;
• Ability to take initiative;
• Ability to work under pressure and to adapt to changing priorities and needs;
• Attention to detail and accuracy;
• Excellent interpersonal skills, teamwork;
• Commitment to human rights and the rule of law

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Salary
In accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Application Closing Date
12th May, 2022 (11:59PM).

Method of Application
Interested and qualified candidates should send their motivation letters a copy of their Curriculum Vitae and Academic qualifications to: contact@sgepi.org using the Job Title as the subject of the email.

Responsibilities

• The Finance Officer works under the direct supervision of the Finance Manager based in Abuja and collaborates with all program and operations teams across Nigeria.

S/he has the following specific responsibilities:

• Prepare, process, review, and ensure accuracy and conformity of accounting documents and accounting entries and handle the filling process;
• Receive and process invoices in accounting software;
• Oversee invoice tracking and process all payments/bills advances and reimbursements of the programme;
• Manage preparation of the office petty cash and other regular payments;
• Participate in the due diligence of partners and assess their financial capability;
• Review and control partners’ financial report and supporting documents and process their payment requests
• Monitor project cash flow and request funds from donors regularly in collaboration with Head of programme and Finance Manager;
• Prepare donor quarterly, periodic and final financial reports before CO finance review;
• Participate in the monthly and annual closing for country programme accounts, including calculation of use of funds and overhead;
• Lead project and state office financial audits in collaboration with Finance Manager, support Country Office audits;
• Review and approve Purchase Approval Forms from legal team and programme managers;
• Perform internal cost analyses, monthly and annual budget review;
• Work with Programme Managers and Grants Officer to monitor of budget-to-actual variances;
• Support Programme Managers and Grants Officer in drafting budgets for project proposals
• Prepare budget realignments in collaboration with programme manager; prepare activity budgets for specific activities;
• Support Grants Officer in developing compliance checklists and grant packages for new grants;
• Respond to questions from HR about taxes and social charges for staff members, liaise with HR regarding payroll for staff members;
• Prepare salary allocation for the staff, based on the projects;
• Work with Grants Officer to ensure compliance with internal and donor financial, accounting and financial reporting requirements; ensure compliance with Nigerian regulations;
• Work with Grants Officer to respond to questions from donors about financial obligations and reporting;
• Participate in the implementation of Internal Control System and elaboration of financial control tools and provide guidance to team members on questions relating to finance, procurement and internal controls;
• Act as liaison with the Executive Director for banking, accounting and payroll purposes at the country office;
• Assist in other financial and administrative tasks as needed and assigned by the supervisor

About You
Experience and Technical Competencies:

• Degree in Accounting, Finance, Business Administration or similar field;
• At least three years of professional experience in finance and accounting;
• Experience in a civil society association, and/or in an international NGO an asset
• Advanced knowledge of Microsoft Office (particularly Word, Excel), Knowledge of Accounting software an asset;
• Demonstrated skills in budget preparation and follow-up;
• Demonstrated experience in preparing financial reports to institutional donors (exposure to US funding recommended);
• Knowledge of analytical accounting desirable;
• Experience in remote financial management and remote mentoring desirable;
• Strong organizational, planning and time-management skills;
• Familiarity with international development systems and policies (Donor experience strongly preferred).
• High degree of professionalism, discretion, and cultural sensitivity.
• Proven ability to work under pressure, and with multiple concurrent demands.
• Honest, meticulous, transparent, responsible;
• Well organized;
• Having an ethical and critical way of thinking;
• Ability to take initiative;
• Ability to work under pressure and to adapt to changing priorities and needs;
• Attention to detail and accuracy;
• Excellent interpersonal skills, teamwork;
• Commitment to human rights and the rule of law

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Salary
In accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Application Closing Date
12th May, 2022 (11:59PM).

Method of Application
Interested and qualified candidates should send their motivation letters a copy of their Curriculum Vitae and Academic qualifications to: contact@sgepi.org using the Job Title as the subject of the email.

About you
Experience and Technical Competencies:

• A Bachelor’s Degree in Economics, Statistics, Sociology and Demography Studies, Social Sciences, Public Health or related field;
• At least 4 years of experience in managing complex program operations in humanitarian or development contexts, including 2-3 years of monitoring evaluation, accountability and learning experience
• Have expertise in databases, MS Office and other analysis software such as SPSS
• Ability to work in challenging environment
• Good Interpersonal and Communication skills
• Proficient in report writing and documentation
• Knowledge of the local languages (Hausa, Kanuri, Tiv, Idoma, Gbagyi) will be an added advantage
• Experience working in complex operating environments, including in conflict affected environments;
• Ability to think and work strategically and creatively, with attention to detail and experience troubleshooting and problem solving in complex settings;
• Proven experience in effectively coordinating with national governments, and international, and national NGO partners;
• Full professional proficiency in English is required.

In this position, you are expected to demonstrate SGEPI’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Salary
In accordance with the Shekinah Girls’ Empowerment and Protection Initiative’s Terms of Employment Management.

Application Closing Date
12th May, 2022 (11:59PM).

Method of Application
Interested and qualified candidates should send their motivation letters and a copy of their Curriculum Vitae and Academic qualifications to: contact@sgepi.org using the Job Title as the subject of the email.